BY-LAWS OF GOLD COAST Ð TWEED DISTRICT BOWLS ASSOCIATION LIMITED
A.C.N. 009 786 887
MEETINGS.
COUNCIL
1 (a) The Council shall meet as determined by the A.G.M.. (22.1 b) in accordance
with Article 25 to transact the business of the Association.
Notice of every meeting of the Council and of any important business to
be considered and transacted at such meeting shall be posted or delivered
to the Office Bearers and Councillors at least (7) days before the date of
such meeting; provided that in the case of emergency the Executive
Committee is empowered to call a meeting in such manner as it deems
expedient. The accidental omission to give notice to an Office Bearer or
Councillor shall not invalidate the meeting.
(b) BOARD OF MANAGEMENT
The Board of Management shall meet at least every second month,
and approximately one (1) week prior to the regular Council Meeting and at
such other times as the President of the Association or the person acting
his stead deems necessary. Notice of such meeting shall be given,
wherever practicable, verbally, in writing or by electronic communication,
whichever is available or convenient.
The Board of Management shall select greens for Association matches
other than competitions conducted by the Games Committee on its behalf.
The Board of Management shall receive all decisions and recommendations
from any Committee appointed by the Council for confirmation and
submission with or without recommendation to the Council.
(c) COMMITTEE OF REPORT
The Committee of Report will comprise of all Directors/Chairman of
Standing Committees, plus the Board of Management, who shall:-
Report immediately prior to the Board of Management Meeting, in a
manner designated by the Board of Management.
Each Committee will report to, and inform the Board of Management on all
aspects of their respective committee portfolios to maintain
communications at all levels of the Association.
Each Committee will report to and make recommendations to the Board of
Management, on all aspects of their respective matters pertaining to its own portfolios
to maintain communications at all levels of the Association.
The Board of Management may at that meeting resolve such
recommendations, or, defer a decision to the next Board of Management
meeting, to resolve such recommendations.
If the Chairman of a standing committee is unable to attend a meeting of
the Committee of Report, the Chairman of that committee may delegate a
member of his committee to make a report on behalf of the committee
and request any matter be resolved by the Board of Management.
2 DIRECTORS
(a) A position on the Board of Management shall become vacant if a Director :-
(i) dies or suffers such ill health as to make him incapable of managing the
affairs of the association;
(ii) becomes bankrupt;
(iii) becomes prohibited from being a Director by reason of any order under
the Corporations Law 1989 as amended.
(iv) becomes of unsound mind or a person whose person or estate is l iable
to be dealt with in any way under the law relating to mental health;
(v) resigns his office by notice in writing to the Association
(vi) for more than three (3) months is absent without permission of the
Board of Management held during that period.
(vii) is directly or indirectly interested in any contract or proposed contract
with the Association and fails to declare the nature of is interest in a manner
required by the Corporations Law;
(viii) At any time is elected to, or appointed to, and or accepts a position as a
Director, on the Board of Management of Bowls Queensland and /or Bowls
Australia or any other Affiliated Lawn Bowls Club or Association or a club
or association that conducts or promotes Lawn Bowling, unless such
appointment has the approval of the Gold Coast-Tweed District Bowls
Association Ltd, Board of Management, by a (75%) seventy five percent
majority, to be obtained by a secret ballot of Directors of the Board of
Management of the Association after such notification that duel directorship
has occurred.
If the ballot for approval is unsuccessful, then the Board Member shall
resign from the conflicting Board or by-law 2 (a) shall apply.
3 COMMITTEES
(A) The President shall be an Òex-officioÓ member of all Committees in addition to any specified
number of members of the several Committees, and he shall be allowed to
vote, with the exception of the Selection Committee, where he shall not
have a vote. Each Committee shall have the authority to co-opt persons
additional to the specified number. All Committees appointed by the
Board of Management shall submit a report to the Board of Management
at least monthly. A majority of Committee members shall form a quorum.
Nominations for Games Director, Carnival Director and all permanent
committees named in Article 68.1 shall be signed by two members of the Club
for which the nominee has declared and, bearing the consent of the nominee,
shall be lodged with the Secretary no later than at the regular Council meeting
immediately prior to the date set for the Annual General Meeting.
(B) GAMES COMMITTEE:
The Games Committee shall consist of five (5) members, one of whom shall be
Director elected by the Council each year, plus an appointed qualified Greens
Consultant.
Should a member of the Games Committee be a dual Club member then he
shall, by way of written declaration to the Secretary, nominate the Club for
which he intends to play, during the year under review. Only persons with at
least two (2) years service in this field shall be eligible to nominate to be a
member of this committee.
                 Its duties shall be:
(i) To control all Association championships and competitions and fixtures,
other than carnivals, on behalf of the Board of Management, including the
selection of greens, for such competitions, and to combine with the Greens
Consultant in submitting to the Board of Management a list of greens
suitable for Association matches, and to present, not later than the
December meeting of the Council each year, a programme for the ensuing
year, in respect of such competitions. A copy of the proposed programme
shall be forwarded to all affiliated Clubs prior to such meeting
(ii) To decide upon applications, for permission to play Association events
(iii) To settle all disputes in connection with Association fixtures, subject to
appeal to, or change by, the Board of Management.
(iv) To recommend to the Board of Management, where circumstances
warrant it, that entries for Pennants, be declined from any Club which has no
green(s) of its own, or whose green at the date set down for the
closing of entries for the event concerned is either unfit for play or
is/are not up to fair standard as may be determined by the Board of
Management through the Greens Consultant, unless the Club concerned:-
(a) Can submit acceptable evidence that the green(s) will be prepared in a
condition satisfactory to the Games Committee before the date set
down for the playing of the first round of the competition concerned;
or:-
(b) Can make arrangements with another Club or Clubs acceptable to the
Board of Management, to provide sufficient green space satisfactory to
this committee, to serve as its home green(s) for the purpose of the
event on all days upon which a round of the competition is set down
for play, until such time as its own green(s) is/are in a condition
satisfactory to the Board of Management; or
(c) Is prepared to forfeit all matches set down for play on days upon
which its own green(s) is / are considered by the Games Committee to
be unfit for play, or upon which days it cannot obtain the use of
satisfactory greens space from another Club.
(v) The Committee shall undertake such other duties as may be referred to
it by the Board of Management. All matters involving an
interpretation of the Laws of the Game shall be referred to the
UmpireÕs Committee.
(vi) To prepare Budgets and Reports as requested by the Board of
                  Management and shall conduct the affairs of the Games Committee
                  within the Budgets approved by the Board of Management.
(C) CONSTITUTION AND BY-LAWS COMMITTEE
The Constitution & By-Laws Committee shall consist of three (3)
members. One of whom shall be the elected Chairman. Applicants
should have experience in constitutional matters at Club or D.B.A. level.
Its duties shall be:-
To consider Articles or Constitutions, Rules, By-Laws and amendments
there to, of any Club, as may be referred to it by the Board of
Management. The word ÒRulesÓ in the By-Laws of all Clubs other than
those registered as a Company under the Corporations Law 1989 as
amended and in the case of a company, shall be deemed to include its
Memorandum and Articles and its By-Laws.
The Constitution & By-Laws Committee shall, when deemed necessary,
seek the advice of the Association Solicitor, on matters of legality, legal
interpretation of the law, and law.
The Constitution & By Laws Committee shall prepare Budgets and
Reports as requested by the Board of Management and shall conduct the
affairs of the Committee within the Budget approved by the Board of
Management.
(D)       UMPIRES COMMITTEE
The Umpires Committee shall consist of five (5) accredited umpires one of
whom must be the elected Chairman, the others shall be appointed or declared
elected at the next Board meeting following the Annual General Meeting and
then recommended to Bowls Queensland for appointment as the District
Association Umpires Examining Panel in accordance with Bowls Queensland
By- Laws. All members of the Committee must have been accredited for
not less than four (4) years, and either hold, or be prepared to sit for, and
successfully complete, a Level 2 Accreditation Examination. Should any
member of the Committee fail to become appointed as a member of the
Committee by Bowls Queensland, his position on the AssociationÕs Umpires
Committee shall become vacant.
In addition to those duties required as Bowls Queensland Examiners
Presenters and Assessors, its duties shall be to:-
(a) report on such questions, interpretations or decisions on the Laws of the
Game as may be referred to it;
(b) to resolve urgent enquiries on the Laws of the game and to carry out any such
duties as may be referred to it by the Board of Management or the Council.
(c) to prepare Budgets and Reports as requested by the Board of Management
and conduct the affairs of the Umpires Committee within budgets
approved by the Board of Management.
(E) SELECTION COMMITTEE:
The Selection Committee shall consist of five (5) members who apart from the
Elected Chairman, shall be appointed at the next Board of Management meeting
immediately following the December Annual General Meeting. The nomination for
the Selection Committee Chairman shall be made in writing and signed by two (2)
members from the nominees Club. The Chairman must have previous experience as
a selector, and have been a District, State or National Representative, player, and / or
qualifications acceptable, to the Board of Management. Where the selection committee
comprises of a number of committee consisting of less than five (5) members as
defined or the number of committee in attendance at any properly called meeting is
less than five (5) and a vote of selectors is evenly divided then the Chairman shall
have an original vote plus a casting vote to resolve any deadlock.
Selectors shall be ineligible to play in sides which have been selected by the
Committee to represent the Association, except in an emergency, or as a member
of a social team, or approved by the Board of Management.
If a member of the selection committee changes clubs during the year, he
can not become a second member of the Selection Committee, from the
same Club. (subject to Article 67.0) and, if any member of this Standing
Committee is in conflict with Article 67.0, his position shall be declared
vacant. Updated 27th June 2006
The duties of the Selection Committee shall be to:-
(a) select teams or sides to represent the Association, for all organised fixtures, or
matches.
(b) invite Affiliated Clubs, to nominate in October each year, those players
considered suitably qualified and willing to play as a District
Representative. The Committee may also invite any eligible player to
represent the Association.
(c) Selectors must be prepared to attend major events to evaluate player
ability.
(d) advise selected players of their selection as soon as practicable, in
such manner as the Board of Management may determine, from time to
time. Should the Board of Management deem it necessary, the list of those
selected to represent the Association shall be made available to the Board
of Management for approval, before publication or distribution
.
(e) submit the name of the non-playing Captain (if any) for approval by the
Board of Management.
(f) prepare budgets and reports as requested by the Board of Management
and shall conduct the affairs of the Selection Committee within Budgets
approved, by the Board of Management.
(F) CARNIVAL COMMITTEE
The Carnival Committee shall consist of seven (7) members, who shall be the
elected Carnival Director, the Finance Director, a representative of Games
Committee, Chairman of Marketing and Sponsorship, an appointed Carnival
Secretary and two (2) appointed committee members.
Its duties shall be to:-
(a) organise and control the Gold Coast-Tweed Winter Bowls Carnival and any
other Carnival decided on by the Board of Management,
(b) co-opt any person to work in liaison with it,
(c) prepare budgets and reports as requested by the Board of Management and
shall conduct the affairs of the Carnival Committee within Budgets approved
by the Board of Management.
(G) COACHING COMMITTEE
The Coaching Committee shall consist of five (5) coaches, including the elected
Chairman, at least one of whom must hold a level 2 or higher level of
accreditation throughout his term of office. Each of the other members of the
committee must have held a level 1 accreditation for a period of at least 2
years, before his term of office begins, and shall continue to hold level 1 or
higher level throughout his term of office.
The duties of the coaching committee are to:-
(a) arrange coaching of bowlers where coaches of affiliated clubs are
unavailable, or are available but lack the resources to conduct a particular
form of coaching.
(b) arrange opportunities for coaches of affiliated clubs to improve their
proficiency by increasing their bowls knowledge and coaching skills.
(c) prepare and examine applicants for coach accreditation and to administer re-
accreditation of coaches in accordance with instruction from Bowls Queensland.
(d) prepare budgets and reports as requested by the Board of Management and
conduct the affairs of the Coaching Committee within Budgets approved by the
Board of Management.
(e) carry out such other duties as may be referred to it by the Board of Management.
(H) MARKETING AND SPONSORSHIP COMMITTEE:
The Marketing & Sponsorship Committee shall consist of the elected Chairman and a
maximum of two (2) other appointed members.
Its duties shall be to:-
(a) canvass the support of sponsors, for the Association, including Association
Championships, Pennant Competitions and the Winter Carnival.
(b) inquire into and propose ways of marketing the Winter Carnival
in conjunction with the Carnival Director and as directed by the Board of
Management.